Océ Document Management Tool

Océ Document Management Tool - Connect your documents

The Océ Document Management Tool™ (DMT) enables you to increase control of your business documents by putting access, editing and distribution decisions at your fingertips. With this tool, many types of data, including scanned documents, images and applications created with your office software, can be converted to PDF format for easy editing, processing and searching. You can also quickly share and send documents or interact with your Océ networked MFP devices by storing, scanning and printing on demand from your PC. With the Océ Document Management Tool, you can navigate through your office programs and document activities to get the results you need with unprecedented ease.

	Scan from MFP to FTP		Direct from scanner
	Scan from MFP to hot folder		Application software
	Scan from MFP to MFP mailbox		Electronic documents

Connectivity and management of MFP networked devices PDF and document generation Document management with full text search Optical Character Recognition (OCR) Image and photo enhancement

	Email address		Océ colour or B/W MFP
	Network file distribution		Shared folders

Performance and productivity

Gain performance and productivity using this tool, which is designed to meet today’s multitasking office needs. With the bundled Adobe Acrobat® software, you can easily create, edit and store documents within a PDF workflow. You can also convert your electronic files into PDF files that can be combined and distributed throughout your organisation and opened or printed by any user with Adobe Reader.

The tool also offers a combination of visual and functional capabilities that can increase performance by letting you access existing applications and PDF files within a defined area on your PC. With the Océ Document Management Tool, you can preview thumbnails of files without opening software, move documents or pages within documents and bind them for grouped transmission. You can also enhance images, OCR text, attach email files or send and print while distributing data to others.

Control

With the Océ Document Management Tool, you can leverage key functions of your Océ MFP at your desktop. Mailboxes in your Océ MFPs can be set up to receive documents, store files or pull files through to your DMT workspace. In addition, Scan-to-Watch folders can be created with filters that correct for skewing, image quality and OCR conversion before they are received and converted to a file.

Distributing, storing and altering documents is easy with the Océ Document Management Tool. When saving files, you can add descriptive tags, markers, keywords or individual notes stored in separate files so other users can open documents in their original form. In addition to text, you can enhance images by editing and rotating, straightening, removing colour backgrounds and more.

Connectivity

Access your networked Océ MFPs, watch folders, TWAIN compliant scanning devices and email with the Océ Document Management Tool. With batch printing, linked application sharing, output in multiple formats and automatic data transfer, the Océ Document Management Tool is your connection to most office devices. In addition, PDF files can be directly registered in or transferred to another document management or information sharing application for smooth and efficient use of documents as information assets. When sharing larger files, the tool can automatically set up a simple FTP server from your PC. You can then post documents or have files sent to the FTP folder for group access and control with password and log on security.

Security

It is easy to keep confidential information secure with the Océ Document Management Tool. Password and watermark features along with Adobe Acrobat’s security functions protect important data and communications. The tool lets you define and set detailed access restrictions, including permitting only authorised people to view, print or add comments on PDF files. To further prevent unauthorised use and reduce the time required for circulating documents, add digital signatures or department approval stamps to your files and save the originals

Convenience

The Océ Document Management Tool puts convenience at your fingertips with an intuitive process for working with documents, choosing options and organising workflow. Key function tool menus can be displayed or hidden and Word, Excel or PowerPoint files can be converted into PDF files and registered just by dragging and dropping them into a document folder.

To find documents, just search based on text, bookmarks or annotations in PDF files, or by filename, date of update and title, all in a single search operation. For fast printing or distribution of document sets, just bind or unbind file groups.

You can also easily organise your workspace in the main window, which includes areas for files, folders, document toolbar functions and an application launcher toolbar. With all of these features, DMT gives you the enhanced empowerment, convenience and control you need to accelerate your document workflows and get jobs done faster from your desktop.

Key Benefits

The Océ Document Management Tool offers a combination of visual and functional capabilities that can increase performance for document users by letting them take advantage of their existing applications and the added tools that come with the DMT. With these added features, users can easily perform the following daily tasks quickly and efficiently.

Centralise management of workflow

The Océ Document Management Tool can display data in a box of a specified MFP and even change the filename. Downloaded data can be edited, processed and output again as
needed without leaving your desk. This enables more integrated document management.

Enhance images

The Océ Document Management Tool features automatic and manual image correction features. The tool can automatically judge the image conditions and apply suitable corrections or you can do it yourself. You can manually rotate images to straighten them, remove colour background or colour interference, delete bleed-through from the reverse side of pages and correct and enhance digital colour photos.  
 
Easily create new documents

The Océ Document Management Tools is a fast, simple tool for combining paragraphs, pages, charts, graphs, photos and presentation screen – regardless of the format. Then, save your work as a PDF file for filing, printing, emailing and distributing.

Search with greater flexibility

Search for specific information by whatever criteria you prefer, including filename, date, keyword, or a combination of search criteria to zero-in on the precise data you want. For refined searches, use multiple keywords and the AND/OR operative.