Océ COSMOS, document process automation for print and non print workflows
The workflow of producing the right output on a device (printer, archive, e-mail, web) usually consists of different steps. One or more IT systems generate data in some form and shape. The data needs to be split-up, collected, sorted, transformed in a different format, an electronic form needs to be added and combined again etc. These preparation steps may consist in closed solutions (Island Solution ) rather than being connected.
In most cases this results in an unstructured workflow with a lot of manual interventions and a high error rate. Another disadvantage is, in case of an error it's difficult to fix it, because there is no single point of view and no tool to centralise the status of the workflow.
In this situation, Océ COSMOS can help as an integrator. It moves all relevant applications to an output layer. Applications are easy to integrate and replaceable, because the interface will always be handled by Océ COSMOS. At all times it is clear what the status of the different jobs in the workflow is, allowing for full control from a single point of operation.
One product for many applications
Océ COSMOS can connect different processes in one coherent and organized process workflow that can be fully automated, controlled, monitored and managed. It can replace manual steps to increase the efficiency and reduce the risk of errors. Océ COSMOS could also be used to manage a business critical workflow in general, possibly without any printing.
Because all information and data runs through Océ COSMOS, they are always available. This is interesting for the management, because they have always an overview about the throughput, error rate and costs. Océ COSMOS offers tools to generate and deliver reports and statistics automatically and periodically.
Océ COSMOS should be at customer side the chassis for integrating the corresponding applications and to interlink the customer environment with Océ solutions.
Do not mix it up with a "Document Management System" (DMS). The intention of Océ COSMOS as a "Document Process Automation System" is to manage the workflow for creating, manipulating and distributing of print and non-print data.
For the SAP ERP environment Océ COSMOS offers with the optional package Océ PrintKey the bidirectional integration with the SAP-system. Benefits for the SAP-User are previewing of formatted documents, a printer driver interface and much more..
Océ COSMOS links and controls the individual services that are required for complex printing and document production to a fully automated running process. This offers the user many benefits
Control over the whole process
saving in time for modifications and adjustments
saving in time for administration
saving in time for debugging