Océ Business Services Joins the Paperless Project Coalition

Océ Business Services, a leader in document process management and electronic discovery (eDiscovery), announced that as an extension of its focus on promoting sustainable, cost-effective document management practices, it has joined The Paperless Project Coalition. The Coalition is an alliance of companies focused on educating businesses about document management practices that can reduce carbon emissions and paper usage.

One of these practices is document imaging (paper to digital conversion). Instead of copying and storing physical documents, companies can scan and store documents electronically. This enables employees to retain digital copies, distribute them electronically and avoid filling files with paper. Scanning can reduce paper consumption by an estimated one to three percent. In a survey underwritten by Océ Business Services, senior executives involved in document management indicated that document scanning has a high impact across a comprehensive range of business goals that include reducing costs, increasing competitive advantage, enhancing regulatory compliance and improving customer service.

Duplex printing (printing on both sides of the paper) is also eco-friendly. By making this practice the norm, businesses can potentially decrease paper use by up to 50 percent. “We implemented a green campaign as a joint effort between the Bremer Facilities Group and Océ Business Services to reduce paper usage,” notes Dolores Hoffman, supervisor of administrative services and facilities management for Bremer Facilities Department. “Through initiatives such as moving print production to copiers that can print on both sides of a page, we have significantly reduced paper consumption and realized thousands of dollars in cost savings.”

In addition to document imaging and duplex printing, Océ Business Services offers 10 print/copy management practices that can provide sustainable and financial benefits:

1. Use recycled paper
2. Print on workgroup printers instead of a desktop printer
3. Pre-proof your document on screen
4. Send print jobs to the mailbox
5. Reduce your print to a smaller media size
6. Make sure the printer’s energy-saving mode is turned on
7. Use old prints as note or scratch paper
8. Throw obsolete prints into the recycling bin
9. Turn off document headers
10. Buy paper and toner in bulk to save on transportation

To learn more about The Paperless Project visit www.thepaperlessproject.com.